Check Out These 10 Tips To Successfully Relocate Your Office
So your office is moving to a new location, and as excited as you are about it, you are also probably stressed about the whole moving process, and confused about how to go about it. We are here to help. Below is a basic moving plan that lists the major tasks to perform. You will want to start your planning as far in advance as possible. A total time of 4-5 months is usually what it takes to complete an office relocation.
1. Assess Your Needs
The first step in planning an office move is to assess your needs. What type of space do you need? How much space do you need? What are the must-haves for your new office space? Answer these questions and more to help determine what type of office space you should be looking for.
2. Create a Budget
Creating a budget is essential when planning an office move. It will help you determine what type of space you can afford and how much money you need to allocate for the move itself. Stick to your budget as closely as possible to avoid any unnecessary stress or unexpected expenses.
3. Consider Your Timeline
When planning an office move, it’s important to consider your timeline. How much time do you have before you need to be in your new space? Planning ahead will help ensure that everything goes smoothly and on schedule.
4. Delegate Tasks
In order for the office move to go as smoothly as possible, it’s essential to delegate tasks. Assign a person for each task and make sure everyone knows who is responsible for what. This will help avoid any confusion or miscommunication later on in the process.
5. Perform an Office Walk-Through
Once you’ve found your new workspace, take some time to perform an office walk-through. This will give you the opportunity to visualize yourself in your new space, which can make it seem more real and help with planning.
6. Pack Up Personal Belongings First
Before you pack up all of your company’s items, take some time to pack up any personal belongings that need to be moved. This will help minimize the amount of work you have to do once the office move is underway.
7. Label Boxes Appropriately
When packing up your belongings for an office move, it’s important to label each box accordingly. This will make unpacking a breeze and ensure that nothing gets misplaced in the process.
8. Create a Floor Plan
Creating a floor plan is another helpful way to organize an office move. This will help you visualize the new layout of your space and make sure everything fits in the new space.
9. Get Proper Moving Boxes and Supplies.
When it comes time to actually pack up your belongings for the move, use the right moving boxes and packing supplies to make the process go as smoothly as possible. If there is any electronic or other equipment that needs special handling, make the necessary arrangements and get the appropriate packing materials. This will help keep your items protected while you transport them to the new office.
10. Make a Plan For After the Move is Complete
Finally, once you’ve successfully moved into your new workspace, make sure that you have a plan for after the move is complete. This will help keep your business running smoothly and avoid any disruptions in your daily routine.
Following a basic plan like the one above will help ensure a smooth office move for you and your team.
Every workplace is different and they have a different style of going about things. However, agreeing over a basic plan and sticking to it will prove to be helpful in avoiding chaos and making your transition smoother. As mentioned, it is always good to start as early as possible, especially if you are planning to go through it on your own.
If you intend to use a moving company’s services to help you with the move, you can modify your plan accordingly. This is likely to reduce the time it will take you to move, since the relocation will mostly be managed by the moving company, and you will have fewer tasks on your list. Now, think about the things left for you to take care of:
Announce The Office Moving Plan To Your Employees As Soon As Possible:
People get used to working in a certain environment, and a change in that environment can affect their performance. Depending on the change, the performance can be made better or worse. In any case, they have the right to know about it so they have time to physically and mentally prepare themselves for this big change. Some of them might have to arrange new transportation services and that requires time. Others may decide that working for you in the new location will not be convenient for them, and they may want to leave. Therefore, they will need time to look for a new job and you will need time to look for new employees. You can also prepare a relocation guideline for your staff to follow.
Plan The New Layout Beforehand
Know the dimensions of the new place and plan your new office layout accordingly. You probably will not design the new office the same way as the old one. Work with the IT and HR departments to discard outdated machinery and designs and see how you can build a new and improved workspace for your employees, a place they will look forward to coming to every morning. Make a list of all the new things you will be needing and all the things that can be replaced. Create a budget for your shopping list and try to stick to it.
This Might Be Your Chance to Go Paperless
Look at this move as a chance to clear the clutter at your workplace by moving all your files and records to digital storage. It will also help you sort out what records you need to keep and which you are better off without. Clearing unneeded paper files will also make the moving process easier and, literally, lighter.
Remember to keep communication open with your employees, be receptive to their concerns, and keep them and your external partners updated with the progress of the move. Review your plan as needed, and keep a check on the parties responsible for various tasks. This is to make sure everything is taking place according to your timeline and within your planned budget. Keep calm throughout the process and make your new workplace something to look forward to for everyone.
Happy Office Moving!
We hope you found this blog post Is Your Office Moving? Read This Plan to Help You useful. Be sure to check out our post The Moving Checklist For Organizing The Entire Move for more great tips!
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