Moving out of your office is an arduous process, but it is also a sign that you are moving towards something potentially better. If this is an issue for you right now, well, this article can help you. Below are several things on How to Make Your Office Move Swift and Easy so you can get right on to your business concerns:
Office relocation requires a lot of planning beforehand because of all of the equipment that you have to move to your new office. The bad thing about an office relocation, though, is that it takes a lot of time and you might lose some business during the relocation.
Since office relocations aren’t really an everyday thing, not everyone knows how to make it easier and faster to finish.
Plan Your Office Relocation Early
If you are moving offices, then it requires a lot of time to finish, unlike when you are moving homes. That’s because, aside from moving the equipment, you also need to move and set up everything in the office in order for everyone to get back to work as soon as possible.
Given the amount of time it takes to finish relocating between offices, it is important that you plan ahead.
Planning ahead will allow you to schedule the workload that you need to finish before your office relocates. You should also notify everybody in the office about this planned relocation so that they can prepare themselves.
Keep Your Employees Up-to-Date
Notifying your employees about how the relocation is going will help them make the necessary adjustments for their workload.
Since you are likely going to be busy because of the relocation, your employees are going to have to take the brunt of it. So it’s important that you keep them as updated as possible.
Luckily in this day and age, people are able to work even if they aren’t in their offices. So as long as you keep up with communications with them, you should still be right on track with your work.
You should talk to them about your ideal date for when you plan on relocating and the duration of the whole move between the offices.
Assign a Project Manager
Getting your staff involved with the relocation will help make a move go a lot faster and easier for everyone.
Before you start assigning tasks to everyone, it’s best that you create teams and that you delegate a project manager for each team with a set of specific tasks assigned to them. This will make it easier for you to keep track of what needs to be done and what has already been done.
Your project managers will be in charge of keeping the feedback, as well as directing everybody in their team. It will also help improve your employees’ organizational skills, as well as their sense of camaraderie between one another during the move.
Deep Clean Your New Office
At Maid Sailors Commercial Cleaning Service New York, we always advise our clients to deep clean their new office before the relocation and do the same to their old office once the move is made.
If you deep clean your old office, then you get a chance to figure out whether you need certain things moved to the newer office based on its usefulness to your business. Aside from that, it makes it a lot easier to organize the items that you will be moving out with.
Of course, it is important that you deep clean the office that you are going to move into before the relocation date. This is because it will help you start off with a fresh canvas once you move there. Plus, it is difficult to start your deep clean only when you already move into the office.
Create a New Floor Plan
Since you’re moving to a new office, then you might as well start creating a new floor plan. You should already have drawn up a new floor plan before you even start relocating.
A truly great floor plan requires accurate measurements of the dimensions of each room, as well as the measurements of your office furniture. You should also use this as a time to ask for feedback from your staff to ask what equipment they would want or need for the new office.
If you are yet to draw up a new floor plan, it will be very inconvenient, and it’s going to stretch out the relocation process a lot longer than it should be.
Don’t Forget IT
When you are relocating offices, you have to be careful about the IT equipment that you are moving with you.
It can be very expensive to replace, so you have to make sure that your assigned moving company knows that the IT items are important.
Hire a Professional Moving Company
This should be a non-negotiable for when you are relocating offices.
Hiring a professional moving company ensures that nobody gets injured. Aside from that, your office relocation will go a lot faster, and they’ll be able to move effectively and with ease.
Just make sure that you know the moving company and hire them several months ahead of time to reduce the probability of the relocation, causing a hassle.
Update Your Address
Since your previous office has been your address for a lot of your business associates, it is important that you notify them of the change as soon as possible. You should also update your information on your social media and your website.
Your office relocation is a tough job and requires a lot of planning. But with the right preparation, it should go by faster and easier than it would otherwise. As long as you are professional and efficient with what you do, it should be finished a lot faster.
Finding Help with Moving Professionals
We hope you found this blog on Office Relocation: How to Make Your Office Move Swift and Easy useful. For more tips, check out this one blog Is Your Office Moving? Read This to Help You Plan Ahead.
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