Sometimes it is a good idea to move your company to a new location. It may seem like a hassle, but it will be worth it only if you play your cards right.
You must take into account how a commercial move will affect you. Not to mention how you will also have to deal with a disruption in operations at the same time. If you wish to make a commercial move but are not sure where to begin, here are some basics to consider.
Understand the Difference between a Commercial and a Residential Move
When moving to a new home, you only have to worry about packing your stuff, the kind that affects you and your family. You can make such a move on your own, in a small truck or a trailer. However, for an office move, the items that need to be relocated affect more people. Additionally, an office is required to follow a moving schedule without fail.
In most cases, business moves aren’t made far away, unlike a residential move. But then again, a business move is not to be taken lightly. Moving to a new location with all your items intact is vital during the moving process.
Determine your Moving Budget
Before you plan your commercial move, it is necessary for you to know what you can and cannot do. You have to assign a moving budget and make sure you follow it. Do not just throw money for your move; instead identify all costs beforehand to avoid getting into a fix later.
Handling a Business Move
Make sure you deal with all behind-the-scene issues. Ask someone you trust, or even a lawyer, to help with your new lease and get everything sorted regarding the old office space. You will need to inform your clients of the change in address. Apart from making sure the post office changes your address, you will need to reflect the change in all your marketing pieces.
Hire Professionals to get the Job Done
As mentioned earlier, making a business move is not a piece of cake. The good news is you can hire a moving company to deal with it. You will not have to worry about packing, doing the manual labor and whatnot. But if you want to pack, you can do so to make it easier to unpack at your new office.
Of course, you will have to do your homework to find the best moving company out there. But when you do, you will be pleased with your efforts. This simply means you and your coworkers will have more time to deal with the real office work.
Since the professionals will carry and drive your items and boxes, you can sit back and enjoy the show. A reliable moving company will even organize and unpack your stuff at your new office. It will cost you money, but it is a worth investing considering how you will not have to deal with this strenuous process on your own.
Hold Meetings Regularly
Make enough time to hold meetings regularly. Employees are to be notified of said meetings and what they need to expect. Make sure everyone knows what they are supposed to do.
Moving an office will be stressful for just about any person you work with. So why not make it less stressful by communicating effectively instead?
Assemble Volunteers for the Move
For large to medium offices, you will need to gather volunteers, most likely people from each division or department to coordinate with their area in particular.
You could assign a manager or supervisor from each department to ensure all your employees pack their desks, personal items, and files the best they can. If you have a smaller office, you may have to work things out on your own. Even if that is the case, it does not mean you can’t ask others to help with the move.
If you have volunteers on board, listen to what they have to say. They will identify problems with your current space, and might even provide amazing ideas for your new office. This is a great way to ensure everyone remains excited and at the top of their game during the move.
A successful transition, no matter how big or small is important to your business. Don’t settle for less and use the basics mentioned above to minimize disruption in the workflow to reach your goals with ease. As long you keep things simple, you will not come across an issue there is no solution to.
If you are not sure if you can make the move on your own, hire a professional moving company to get the job done for you.